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What to do if your Charity Golf Tournament is Rescheduled

Charity Golf International • April 17, 2024

There's no question, no one wants to undergo the process of rescheduling an event. It may feel like all the hard work you have put in to making the event take place has gone out the window and you'll be doubling your efforts with a rescheduled date.  As we know, these things can and do happen and are often far beyond are control. We at Charity Golf International are here to make that easier for you. If you do need to reschedule your date, we'll simply update our agreement with you. For all other aspects of the outing, try to see it as a positve. This now gives you more time to potentially secure more sponsors, golfers, and ultimately revenue to assist your charitable mission.

So the question is: How do we go about canceling or rescheduling our charity golf tournament? 


While this is obviously a challenging time for any event host, navigating these waters as a golf tournament coordinator is not impossible.

Don't take your foot off of the social media/promotion pedal

It may feel like all of your promotion and marketing momentum has been lost, but don't let your hard work go to waste. Social media can be your best friend in a time like this, from keeping your participants informed with the latest information about postponements to driving excitement for what's around the corner. 

Whether you postpone or cancel your charity golf event, don't let your players forget what your tournament was about in the first place: the philanthropy. Show your players how they can still help the causes your tournament was supporting and keep your participants engaged.

Be as flexible as possible.

Your tournament is going to undergo some changes, and that's okay. Keeping an open mind to all viable alternatives and inevitable modifications is crucial when rescheduling something with as many moving parts as a golf tournament.

Perhaps most importantly, don't forget to put customer service first. Be available to discuss opportunities and options that work for your key players and participants, and work with them to the best of your ability. It's a delicate balance, but providing your VIP's and participants with an enjoyable experience is imperative to the overall success of your event. 

Communicate with everyone

The last thing anyone needs right now is more uncertainty in their lives. Maintaining an open and transparent line of communication with everyone involved in your golf tournament should be your top priority throughout this process. 

You probably already have access to your sponsor and participant's primary channels of communication (text, email, social media), so the only change here should be an increase in the frequency of communication. Avoid "gray areas" or confusion by addressing all questions and clearly laying out your plans. This will keep everyone informed and simplify everyone's lives in these uncertain times.

If you have any questions or are interested in our sponsorship and support to help raise money at your next charity golf tournament shoot an email to sponsorships@charitygolfintl.com or fill out our contact form here .

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